Step 8 – Monitoring and review

As part of its asset registry Local Government should maintain a comprehensive database of relevant data on open space and recreation facilities in the area, including:

  • Location and site area of each open space parcel and recreation facilities linked to a GIS system;
  • Function of each parcel (sport, recreation and/or nature spaces);
  • Capital improvements on each parcel (buildings with areas, playing fields by type and infrastructure);
  • Condition of improvements, replacement costs and depreciated value
  • Management, operation and maintenance costs;
  • Land administration information such as leases, licenses, permits, easements etc;
  • Occupants and tenure; and
  • Rent and other income.

Reports from the database should include:

  • Information for Council’s budget setting processes and open space planning.
  • Total value and extent of depreciation of improvements of open space land by type;
  • Forecast of all revenues and costs by open space characteristics.

Periodic surveys can monitor and gather feedback on performance including:

  • Permitted user surveys – surveys of the sporting clubs and other user groups who have access rights via a lease, permit or other agreements. Information should include the number of people using the land at various times by activity type.
  • Casual user surveys – surveys of the people using open space for activities on a casual basis, via field surveys that capture visitor numbers at various times of the year, week and day. It will necessary to apply a sampling approach.

The surveys should ascertain:

  • origin of visitor
  • visitor characteristics
  • purpose of visit
  • activities carried out
  • time engaged in activities
  • frequency of use
  • positive  and negative aspect of the space

 The strategy should also contain a commitment to both comprehensive review (say a 7-10 year cycle), and interim or ad hoc reviews if there is a major change in the planning context (for example if the State or Federal Governments provide funding for a major new facility which changes the supply context).

Continue to: Appendix 1 – research, consultation and identified key challenges