Application Guidelines for the Community Pool Revitalisation Program

Applicants should read and understand the application guidelines before commencing the application process.

What is the Community Pool Revitalisation Program?

The Community Pool Revitalisation Program (CPRP) provides funding to regional local governments to assist with the maintenance and upgrade of their centre. Funding of up to $32,000 per aquatic centre and $10,000 per water playground per annum (that is the primary aquatic facility in a town) per annum will be available to eligible local governments.

The CPRP is funded through the Royalties for Regions Program.

Why is the Western Australian state government funding this program?

In regional towns and cities public pools are a central point for recreation, learning, exercise and rehabilitation. They are an important piece of infrastructure. In addition to the recreation opportunities, public pools play host to swimming lessons, including in-term and vacation swimming classes, school carnivals, teaching children and adults about water safety and survival techniques. In remote communities there is evidence that regular visits to the town pool has contributed to reduced chronic disease and improved educational and social outcomes for residents. Local government meets the cost of ensuring communities can access the health and leisure benefits of a local swimming pool.

What is the eligibility criteria?

Applications can be submitted by regional local governments that:

  • Own or manage a public swimming pool and meet the operating and/or maintenance cost of the facility OR
  • Own or manage a public water playground that is the primary aquatic facility in a town and meet the operating and/or maintenance cost of the facility; and
  • Open that pool/water playground for at least three months during the financial year in which they are applying;

What organisations are not eligible

Funding will not be provided to the following organisations:

  • Metropolitan Local Governments;
  • Educational Institutions;
  • Regional Local Governments where the facility is operated and/or already subsidised by the State Government.
  • Regional Local Governments where the water playground applied for is not the primary aquatic facility in the town.

What are the application periods?

There will be one funding round each year. The 2016/17 round will open 25 July 2016 (opening date will be confirmed on the DSR website www.dsr.wa.gov.au) and remain open until 30 August 2016.

Applications must be submitted online by 11.59pm on the advertised closing date.

Successful applicants must acquit their grants by 1 June in the year of offer.

What can the grant be used for?

The grant must be used to fund at least one of the following areas:

  • Upgrade to the aquatic facility (e.g. new heating system, new floodlighting);
  • Maintenance of the aquatic facility (e.g. replacement of existing filters);
  • Reduction of pool entry costs;
  • Staff Development and/or training (e.g. Swimming instructor training); and
  • Purchase of pool equipment (e.g. lane ropes, inflatables).

Alternatively, the Minister will allow eligible Regional Local Governments to apply for a Future Capital Project. This grant must be placed in a specified reserve account to be budgeted towards a Future Capital Project, that will occur in 2017/18. The purpose of this grant is to allow Regional Local Governments to utilise CPRP funding from multiple years on an identified future capital upgrade, capital maintenance item or major equipment project which will significantly revitalise a regional aquatic facility.

The project must be identified in a Council Budget or Forward Works Program and must be acquitted by June 2018.

What will not be funded?

The grant cannot be used for the following:

  • Components of the facility not related to aquatics; and
  • Staff Wages (excluding new swimming instructors that would have otherwise not been able to have been employed if not for this funding).

What is the application process?

  • Applicants should read and understand the application guidelines before commencing the application process.
  • Applicants should direct any initial queries to their regional DSR office or via the community pools enquiry email address.
  • Applications must be submitted using the online portal and all sections must be completed.  In submitting the application, the authorised Local Government representative makes a commitment to DSR to comply with the Terms and Conditions applicable to CPRP.
  • Applicants are only eligible to apply for a grant once per aquatic facility or water playground per year.
  • Applicants must acquit any active CPRP grants prior to future applications being lodged.
  • Grants will be paid electronically to the Local Government.

How will my application be assessed?

  • DSR will assess each applicants eligibility on a case by case basis;
  • DSR will assess applications based on the selection criteria;
  • Each eligible Local Government will receive a grant of up to $32,000; and
  • Applicants will be notified by DSR whether their application has been successful or unsuccessful.

How do I acquit my grant?

Your CPRP grant is acquitted through the online portal. Access can be gained to the portal by using your existing log in details. All CPRP grants must be acquitted prior to 1 June in the year of offer. The department encourages you to progressively acquit your grant once expenditure items have occurred. For seasonally operated centres you are encouraged to submit your acquittals at the conclusion of your operating season.

As part of the acquittal process, the department requires evidence of eligible expenditure items against the approved project to be submitted online. Acceptable evidence of expenditure items may include remittance advices, paid invoices and/or LGA financial system breakdowns. The total expenditure items submitted must at least equal the approved grant amount exclusive of GST.

Conditions that apply to funding

Applicants must read and agree to the Community Pool Revitalisation Program Terms and Conditions in the online application form before submitting an application. These terms and conditions form an agreement which will be basis of the grant.

FAQs

What is the application process for this year?

Applications must be submitted using the online application form during the funding application window. Applications must be lodged by the required lodgement time and date. Applications that do not meet the required lodgement deadline for a particular round will not be considered.

When are payments made for successful applicants?

Payments are made to the Local Government’s bank account, via Electronic Funds Transfer (EFT) after the round has closed and all applications have been processed. This period will likely be 6-8 weeks.

How many times can a Local Government apply for a grant?

Local Government’s may apply once per aquatic centre or water playground per financial year. Previous CPRP grants must be acquitted prior to an application being submitted in the following year.

Can metropolitan Local Governments apply?

No, the CPRP is only available to eligible regional Local Governments.

FAQs - Future Capital Project

What is the Future Capital Project grant?

The Future Capital Project grant allows applicants to ’bank’ the 2015/16 CPRP grant for use in a future financial year for an identified project.

What project evidence is required for a Future Capital Project to be considered?

The Future Capital Project must be clearly identified prior to an application through a formal Council process. Evidence of this project being identified must be provided at the time of application. It may be in the form of but not limited to a Forward Works Program, Council Budget or Council Minutes.

If I apply for the Future Capital Project grant when am I able to use it?

If you apply for the Future Capital Project grant in the 2015/16 funding round, you can spend it in either the 2016/17 or 2017/18 financial year. The Grant must be fully acquitted against the identified project using the usual acquittal process before June 2018 or the funding will need to be returned.

If I apply for the Future Capital Project grant, how do I access funding in the 2016/17 and 2017/18 CPRP rounds?

If you apply for a 2015/16 Future Capital Project grant then you will be able to reapply in the 2016/17 and/or 2017/18 CPRP rounds for another Future Capital Project grant for the same project. This is to be added to the existing specified reserve account. If your CPRP Future Capital Project grant is completed in the 2016/17 financial year, then you can still apply for a standard CPRP grant in the 2017/18 CPRP round.

What are the requirements of the specified reserve account?

Prior to payment being received, the Local Government must create a specified Reserve Account for the purposes of the grant as per the Local Government Act 1995 (section 6.11). This account must quarantine the CPRP grant to ensure it is used only on the identified project. Funds entered into this specified Reserve Account should be placed in an appropriate interest bearing account and interest earned recorded in the specified Reserve Account.

How do I provide my new specified reserve account details to the department?

Once a Future Capital Project grant is approved, details on the specified reserve account must be emailed to the department at cprp@dsr.wa.gov.au. This must include Council Minutes demonstrating Council approval for the creation of the specified Reserve Account, the account name, the purposes of that account, and the BSB and account number where those funds are to be held. Once received a payment will be provided to the new reserve account.

Is annual reporting of the specified Reserve Account required?

Yes, a copy of the Council endorsed audited annual report must be forwarded to the Department of Sport and Recreation and notation made of the specified Reserve Account and interest earned. Where the funds have been expended for the purposes approved by the grant, an appropriate acquittal is completed including transactions associated with the specified Reserve Account.

Can I apply for a Future Capital Project as well as a standard CPRP grant?

No, applicants can only apply for either a Future Capital Project grant or a Standard CPRP grant according to the eligible categories. The funding cannot be split across both grants.

How do I acquit the Future Capital Project grant in the 15/16 financial year?

Successful applicants who receive a CPRP Future Capital Project grant must provide evidence that the grant has been placed in a specified reserve account and remained there for the full financial year. The grant must be acquitted by 1 June in the relevant financial year in order to access future CPRP grants. The grant will then be acquitted against the identified project in a future financial year.

For further information or assistance

For further information or assistance, please contact your local regional DSR office or use the DSR Community Pool Revitalisation Program email address: cprp@dsr.wa.gov.au

Note: Enquiries made via the email address will be responded to during office hours only.