Youth Engagement Scheme

Grant guidelines

About the program

The Youth Engagement Scheme will enable organisations to target disengaged youth by assisting them to connect with their communities through a range of sport and active recreation activities. These activities are required to be provided in safe environments with mentors and leaders experienced in working with disengaged youth. Programs are required to increase participation in physical activity and offer volunteer and leadership opportunities to increase capability, build resilience and sustainability.

Applicants may request funding up to $30,000. Projects must commence between 1 January and 30 May 2018.

Applications are closed.

Programs will seek to increase participation in physical activity and offer volunteer and leadership opportunities to increase capability, build resilience and sustainability.

Target group

Disengaged youth aged eight to 18 years residing in lower socio-economic areas in metropolitan and regional locations. For the purpose of this project ‘disengaged’ refers to young people who are at a heightened risk of engaging in negative or dangerous behaviours, or being impacted on by the negative behaviours of others, due to factors including but not limited to:

  • Disengagement from education, training or employment;
  • Exposure to violence and or substance abuse in home, peer group, or community; and
  • Involvement with justice and/or child safety systems.


  • Increase participation of the target group in community sport and active recreation;
  • Provide sport and active recreation volunteer and leadership opportunities for the target group;
  • Increase partnerships between community service organisations, sports and community clubs; and
  • Increase participant wellbeing and self-esteem through connection to the community.

Funding snapshot

YES projects 2017/18

Funding may be used for

  • Coaching clinics;
  • Training of volunteers;
  • Program coordinators;
  • Coaching courses;
  • Referee/umpire courses;
  • Workshop facilitation;
  • Promotional costs (not including merchandise);
  • Venue hire;
  • Equipment hire;
  • Administration (to a maximum of 10% of total grant amount);
  • Catering for program participants (to a maximum of 10% of total grant amount)*; and
  • Transport of participants to/from programs (to a maximum of 10% of total grant amount)*.

*Note: applicants must demonstrate how catering and transport are integral to successful program delivery for these items to be considered in project budgets.

Funding may not be used for

  • Any program delivery outside of Western Australia;
  • Any proposed program targeting school-children within school hours;
  • Merchandise (e.g. clothing, water bottles, mugs, key rings, etc.);
  • Prize money/trophies;
  • Individual membership fees (note: individuals may be eligible for KidSport which provides a club membership subsidy of up to $150 per year to eligible children);
  • Insurance;
  • Additional funds for a project already funded by a Sport and Recreation (WA) grant program; and
  • One-off camps and events.

Assessment criteria

Each application will be assessed against the following criteria:

  1. Project includes essential program components

    Questions 2, 3 and 4 on application form.

    Essential components:

    • Sport or active recreation;
    • Link to community sport and active recreation clubs or programs using KidSport where applicable;
    • Consideration of safe travel home post program delivery;
    • Engaging target group during high risk times (as identified by the applicant);
    • Capacity building for participants and volunteers i.e. coaching/umpiring accreditation, mentoring, leadership development, education/life skills workshops, employment/work experience opportunities;
    • Pathways into employment and/or education opportunities where possible; and
    • A safe environment for children and young people, including complying with the Working with Children Check (Criminal Record Checking) Act 2004. Visit the Sport and Recreation (WA) website for further information.


  2. Target demographic

    Question 5 on application form.

    • Project enlists appropriate strategies to engage the target group; and
    • Organisation has demonstrated experience in working with disengaged youth.


  3. Partnerships and engagement

    Questions 6 and 7 on application form.

    • Proposed project is supported in partnership with other organisations through in-kind and/or financial assistance; and
    • Program is developed in consultation with local community members and service providers.


  4. Capacity to deliver

    Questions 8, 9 and 11 on application form.

    • Applicant has demonstrated capacity to implement proposed project and to adequately manage identified risks; and
    • Applicant provides an accurate budget reflecting program deliverables.

      A sample risk register and budget are available on the Sport and Recreation (WA) website.  

  5. Project legacy and evaluation

Question 10 on application form.

  • Applicant proposes adequate strategies to sustain project outcomes beyond the funding period and to evaluate project objectives.
Note: Returning applicants must demonstrate how you will build on previous projects.

Who can apply

  • Incorporated not for profit organisations (including State Sporting Associations) or not for profit organisations limited by guarantee; and
  • Metropolitan and regional local government agencies.
  • Only one application per organisation may be considered.

What you must have to be eligible to apply:

  • Be incorporated under the Associations Incorporation Act 2015 (Western Australia) or be limited by guarantee under the Corporations Act 2001 (Australia);
  • Have an Australian Business Number (ABN);
  • Current public liability insurance (certificate of currency to be provided);
  • Have acquitted all previous Sport and Recreation (WA) grants prior to the application being submitted, unless the grant is still current; and
  • Projects are not to commence before approval has been granted by the department. No retrospective funding will be eligible.

How to apply

  • Read the Youth Engagement Scheme guidelines.
  • Contact the Department’s Community Inclusion team on 9492 9700 or to discuss your application.
  • Complete the grant application form.
  • Submit your application electronically to; or by hardcopy to Sport and Recreation (WA) at 246 Vincent Street Leederville no later than 5pm on the 2 October 2017 (electronic submissions are preferred).

Assessment and notification

  • Applications will be marked against the grant assessment criteria by a panel coordinated by Sport and Recreation (WA).
The Department will endeavour to advise all applicants of the outcome of the assessment process by December 2017.

Successful applicants

Successful applicants will be subject to a Grant Agreement and required to fulfil Key Results Schedule and Financial Acquittal obligations.

Helpful documents

For further information

For information regarding the Youth Engagement Scheme or assistance to complete the application form, please contact:

Antoni Grover
Inclusion Officer – Sport and Recreation
Department of Local Government, Sport and Cultural Industries

PO Box 329, Leederville WA 6903
246 Vincent Street, Leederville WA 6007
Telephone 08 9492 9700
Email Antoni