Targeted Participation Program grant guidelines

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1. Targeted Participation Program information

The Targeted Participation Program (TPP) provides funding that enables organisations to promote participation, healthy lifestyles and active engagement of Western Australian communities in sport and active recreation, with a focus on evidenced based low participation groups. In 2018/19, funding for TPP has been provided as a joint initiative between the Department of Local Government, Sport and Cultural Industries and Healthway.

Each year, the targeted priority populations and locations may change, dependent on government priorities and policy objectives, and assessment of community need. These will align to the department strategic plan and Healthway’s high priority target groups. 

The department and Healthway are seeking applications for projects that create quality, affordable sport and active recreation opportunities with a focus on engaging the evidence based low participation groups.

Projects are required to increase participation in physical activity and encourage pathways into community sport and active recreation. These opportunities should also provide a platform to promote the importance of healthy lifestyles and create healthy environments to support participation.

Initiatives that can provide evidence of collaboration with key service providers, sport and community groups are encouraged to apply.

There are three categories available:

Category one funding value $50,001 to $150,000 (closed)

This category is a targeted investment. Community sport and recreation organisations are invited to submit for funding based on a strategic alignment between their activities and core priorities of government. Organisations must be recognised by the department as a sport and recreation agent in order to be eligible for funding in this category.

Category two funding value $15,001 to $50,000

This is an annual competitive funding round for projects that create sustainable, affordable and quality sport and active recreation opportunities that increase participation in physical activity and provide a pathway to engage targeted populations.

Category three funding value $1000 to $15,000

This category will be available in two competitive rounds per year (October and February) for projects that increase the engagement of low participation groups and targeted populations in sport and active recreation.

1.1 Objectives

  • Targeted investment into specific community sport and recreation outcomes developed through community consultation and partnerships.
  • Programs that create sustainable, affordable and quality sport and recreation opportunities and pathways to engage targeted populations.
  • Activities that increase the engagement and physical activity of low participation groups.
  • Programs that increase community partnerships that support healthy behavior.
  • Programs that increase participant wellbeing, resilience and self-esteem through connection to community.
  • Programs that improve the understanding of the benefits of physical activity and healthy lifestyles.
  • The creation of healthy environments.

1.2 Target populations and priority locations

Target populations will be determined based on a combination of data including, the 2016 Australian Bureau of Statistics census, Socio-Economic Indexes for Areas (SEIFA), and other relevant statistical information. Priority assessment consideration will also be given to locations where structured activities (such as club sport) is not available. 

Target populations:

  • Culturally and linguistically diverse
  • Aboriginal
  • People with disability
  • Low socio-economic
  • Adolescent girls (12 to 17)
  • Seniors (60+)
  • Disengaged youth
  • Insufficiently active

Priority metro local government areas:

  • Belmont
  • Armadale
  • Canning
  • Gosnells
  • Swan
  • Stirling
  • Wanneroo
  • Kwinana
  • Rockingham

Priority regional areas:

  • Kimberley
  • Mid West
  • Goldfields
  • Pilbara

1.3 Definitions

Sport
A human activity involving physical exertion and skill as the primary focus of the activity, with elements of competition where rules and patterns of behaviour governing the activity exist formally through organisations and is generally recognised as a sport.
Active recreation
Activities engaged in for relaxation, health and wellbeing or enjoyment, with the primary activity requiring physical exertion, and the primary focus on human activity.

1.4 Investment framework

An overview of the TPP investment framework is provided below, with the separate category detail and who can apply.

Category one $50,001 to $150,000 per annum

Objectives
Targeted investment into specific community sport and active recreation outcomes developed through community consultation and partnerships that also meet broader government policy objectives.
Target populations

All specific to organisation, government policy objectives and community need.

Outcome areas
  • Participation
  • Leadership
  • Advocacy
  • Behavioural change
  • Regional
  • Partnerships
  • Healthy environments
Rounds
  • Annual
Who can apply
  • Sport and recreation agent
    (cannot access other TPP funding)
    Organisations that facilitate activities and/or deliver training and/or partner with Peak Bodies/State Sporting Associations to deliver sport and active recreation industry outcomes throughout WA. These organisations do not meet the criteria to be recognised as a State Sporting Association or Peak Body.

Category two $15,001 to $50,000 per annum

Objectives
Programs create sustainable, affordable and quality sport and active recreation opportunities and pathways to engage targeted populations.
Target populations
  • Culturally and linguistically diverse
  • Aboriginal
  • People with disability
  • Seniors (60+)
  • Disengaged youth
  • Insufficiently active
Outcome areas
  • Participation
  • Leadership
  • Advocacy
  • Behavioural change
  • Regional
  • Partnerships
  • Healthy environments
Rounds
  • Annual
Who can apply
  • Sport and recreation agent
    As recognised by the department, but not receiving category one funding.
  • State Sporting Associations
    As recognised by the department. The pre-eminent representative organisation taking responsibility for the development of the sport in Western Australia and holds formal affiliation with the recognised National Sporting Organisation. The activity meets the Australian Sports Commission’s definition of sport.
  • Industry Representative Organisation/Peak Body
    As recognised by the department. A peak body or umbrella organisation that represents an aligned industry segment and provides advocacy, leadership, guidance and strategic direction for the related activity state-wide. Statewide representation can include direct membership, and/or club and/or regional association affiliations.
  • Local governments
    (cannot be funded for similar projects/outcomes through Industry Investment Program)

Category three $1000 to $15,000 per annum

Objectives

Activities increase the engagement of low participation groups and targeted populations in sport and active recreation.

Target populations
  • Culturally and linguistically diverse
  • Aboriginal
  • People with disability
  • Seniors (60+)
  • Adolescent girls (12 to 17)
  • Low socio-economic
Outcome areas
  • Participation
  • Partnerships
  • Leadership
  • Regional
  • Healthy environments
Rounds
  • Two rounds (October and February) 
Who can apply
  • Community organisations
    Organisations that implement sport and recreation activities that bring about improvement in the social well-being of individuals, groups and the community.
  • Sport and recreation clubs
    An incorporated association who delivers sport and recreation activities to the community and may or may not be affiliated with a National Sporting Organisation, State Sporting Association or Industry Representative Organisation/Peak Body.

1.5 Funding may be used for

  • Personnel costs
  • Training of volunteers (e.g. Working with Children Checks, first aid training for volunteers)
  • Venue and equipment hire
  • Training and workshops
  • Marketing/communication costs (e.g. advertising, promotion, printing)
  • Administration (e.g. telephone, postage, stationary)
  • Catering
  • Provision of interpreting and translating services
  • Transport/travel (e.g. participant bus transport or fuel costs, facilitator travel to regional locations, Perth or from interstate)

1.6 Funding may not be used for

  • Purchase of merchandise or equipment (e.g. clothing, water bottles, goals, balls)
  • Trophies, prize money and gifts
  • Individual membership fees
  • Insurance
  • Capital works
  • Projects undertaken during school hours
  • Overseas travel
  • Projects undertaken outside of Western Australia

1.7 Working with Children Checks

Organisations must demonstrate a commitment to create a safe environment for children and young people. This includes complying with the Working with Children Check (Criminal Record Checking) Act 2004. More information about creating a safe environment.

2. How to apply

  • Read the generic TPP guidelines, along with each category guidelines, assessment criteria and supporting information.
  • Contact the Inclusion Team on +61 8 9492 9700 to discuss your application. Regional applicants should contact their regional department office to discuss your project.
  • Complete the application form.
  • Submit your application by no later than 5 pm on the closing date of the relevant round (see important dates below). A Microsoft Word document is required.
  • Only one successful application per organisation per financial year may be considered.

2.1 Key dates

Key dates for category two: annual competitive funding round

Milestone

Key dates

Grant round opens

1 October 2018

Grant round closes

31 October 2018

Assessment and recommendation process

November and December 2018

Applicants notified and grant agreements finalised

January 2019

Projects commence

1 February 2019 onwards

Key dates for category three: two annual competitive funding rounds

Milestones

October 2018 round key dates

February 2019 round key dates

Grant round opens

1 October 2018

February 2019

Grant round closes

31 October 2018

March 2019

Assessment and recommendation process

November and December 2018

April and May 2019

Applicants notified and grant agreements finalised

January 2019

May and June 2019

Projects commence

1 February 2019 onwards

1 July 2019 onwards

3. Supporting information for your application

3.1 Application forms

3.2 Financial information

When completing the project budget in the application form, organisations should consider the following.

  • Value for money: the proposed budget realistically enables the project outcomes to be achieved and demonstrates an efficient use of resources and a clear investment from other sources.
  • Comprehensive budget: the budget demonstrates accurate costings for the project and details a breakdown of each budget item e.g. salary item $6500 (= $25 hr x 200 hours + 30% on costs).
  • Other sources: identify all other sources that have been approached to fund the project and whether funding has been confirmed.
  • In-kind: list any ‘in-kind’ or funding support from other sources/partners.
  • Participant: include costs to participants (if any)

In addition, each organisation must:

  • Be incorporated under the Associations Incorporation Act 2015 (Western Australia)
  • Have an Australian Business Number (ABN)
  • Have acquitted all previous department and Healthway grants prior to the application being submitted, unless the grant is still current
  • Complete a solvency declaration (see Section 5 of the application form)

3.3 Support material

Organisations may supply supporting documentation to strengthen their application (maximum of 10 documents). This may include (but not limited to):

  • Planning documents, project plans
  • Letters of support
  • Samples of promotional material
  • Confirmed funding from other sources
  • Strategic plan, annual report and financials (category one applications only)

3.4 Additional grant requirements

All successful organisations must meet the following minimum requirements as condition of funding:

Healthway minimum health policy requirements

  • All indoor and outdoor areas must be maintained as smoke-free.
  • E-cigarettes are also prohibited as part of the smoke-free environment requirement.
  • Healthy food and drink options must be available should catering be provided at activities or events.
  • Free drinking water must be available at activities or events.
  • Adequate sun shade must be available, where applicable.
  • Safe warm-up practices for physical activity must be adhered to, where applicable.
  • Alcohol or unhealthy food/drink (or vouchers for same) must not be provided as prizes or awards.
  • Low strength alcohol and non-alcoholic choices must be available should alcohol be available at activities or events.
  • No activities or promotions that encourage rapid consumption of alcohol (e.g. discounted drink prices, happy hours, drinking competitions), should alcohol be available at activities or events.
  • Ensure alcoholic drinks are served in standard-sized drink portions, should alcohol be available at activities or events.
  • No promotions or event names that glamorise getting drunk or imply that getting drunk is desirable e.g. providing drinks or cocktails with names that imply they will get you drunk.

Healthway co-sponsorship policy requirements

Organisations seeking TPP funding will be required to commit to the achievement of Healthway objectives and include arrangements (direct or indirect) with co-sponsors resulting in the promotion of unhealthy brands or messages.

If the organisation has given an undertaking to phase out co-sponsors over a specific transition period, this may be considered. Please contact the department direct to discuss before application.

4. Application, assessment and acquittal process

Applicants are encouraged to speak to a member of the department's Inclusion Team and work with them to develop an application.

Should your organisation be offered a grant, the approved amount may be less than the amount requested in your application. In this case, recipients will be consulted to develop an agreed modified scope.

4.1 Application process

  1. Submit application with supporting documentation by 5 pm on the closing date
  2. The department checks eligibility of all applications
  3. Independent panel assesses eligible applications
  4. Independent panel recommends grant recipients to Minister for approval
  5. Applications notified in writing and can request feedback on outcome

4.2 Assessment criteria

Each application will be assessed based on the relevant assessment criteria for each category. Applications that address the criteria will receive a higher weighting.

The broad outcome areas sought include:

  • Participation: increase the physical activity levels of low participation target groups.
  • Partnerships: increase partnerships between community service organisations and sport and active recreation groups to deliver the project.
  • Regional delivery: engages a diverse cross section across the WA community.
  • Leadership: support the development of leadership and advocacy skills.
  • Advocacy: provide awareness of healthy environments and involvement in sport and recreation.
  • Behaviour change: behaviour change principles are integrated into the project.
  • Capacity building: provide opportunities to improve the skills and capacity of the community group and their volunteers through education, mentoring and training programs.
  • Healthy environments: creating healthy environments for participants.

Please refer to the relevant category of funding for specific assessment criteria and requirements relevant to each outcome area.

4.3 Acquittal requirements

Successful applicants will be subject to a grant agreement and required to fulfill a key result schedule and financial acquittal obligations.

5. More information

For information regarding the Targeted Participation Program or assistance to complete the online application form, please contact:

Inclusion Team
PO Box 329, Leederville WA 6903
246 Vincent Street Leederville WA 6007
Telephone +61 8 9492 9700
Email the Inclusion Team

Regional applicants

Regional applicants should contact their regional department office to discuss your project (all applications must still be submitted via email).