Active Regional Communities Grants

Active Regional Communities (ARC) aims to increase the opportunities for regional people to participate in sporting and active recreational activities in regional Western Australia and is tailored to meet the ever changing demands and challenges of sport and active-recreation groups within the nine diverse regions of Western Australia.

Sport and Recreation (WA) is a division of the Department of Local Government, Sport and Cultural Industries.

Funding categories

  1. Participation: initiatives that increase community and player participation with a focus on targeting new members. This category also includes initiatives that specifically target Aboriginal people and Culturally and Linguistically Diverse (CaLD) populations.
  2. Capacity Building: initiatives that improve the knowledge, skills and capabilities of people involved in a sport or active recreation organisation.
  3. Event Hosting: hosting of a significant inter-regional or higher level competition as recognised by the State Sporting Association in regional Western Australia. Annual events can only be funded for a maximum of three (3) years which would be reviewed and assessed annually by the regional office as to the State Government investment value.

Funding may be used for

  • Running of programs – (payment of staff and coaches will not be considered when program activities fall within their normal duties)
  • Coaching clinics
  • Volunteer training
  • Project or program administration (no more than 10% of total funding)
  • Coaching accreditation courses
  • Referee or umpire accreditation courses
  • Equipment (approved, integral to the project or program, remains the property of the organisation and funded up to 30%).

Funding may not be used for

  • Construction of sport or recreation facilities
  • Projects undertaken outside of Western Australia
  • Additional funds or recurring funds for a project already funded by a Sport and Recreation (WA) grant program
  • Prize money or trophies
  • Merchandise (e.g. clothing, water bottles, mugs, key rings, etc.)
  • One off camps and events – regular activities over a period of time are preferred
  • Individual membership fees
  • Catering costs.

Assessment criteria

  • An assessment will be made to determine if the application is eligible by assessing it against the grant criteria. If approved, a Grant Agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation/association).

Who can apply

  • State Sporting Associations (SSAs) that oversee regional operations or are representing a local club or association;
  • Regional sporting, club or active recreation organisations recognised as the industry regional representative body;
  • Not-for-profit community organisations involved in the conduct of sport or physically active recreation;
  • Other community not-for-profit community organisations; and
  • In the absence of a suitable sport or recreation organisation, a local government is eligible to apply.

What you must have to be eligible to apply?

  • Be incorporated under the Associations Incorporation Act 2015 (WA) with an Australian Business Number (ABN) or Indigenous organisations under Corporations (Aboriginal and Torres Strait Islander) Act 2006 (CATSI);
  • Be affiliated where appropriate with a State Sporting Association or Industry Representative Organisation recognised by Sport and Recreation (WA);
  • Have acquitted all previous Sport and Recreation (WA) grants prior to the application being submitted unless the grant is still current; and
  • Projects are not to commence before approval has been granted by the Sport and Recreation (WA). No retrospective funding will be considered.

Who cannot apply

Organisations not eligible include individuals, groups of individuals, organisations seeking funds for metropolitan based programs, State Government departments and agencies and educational institutions including schools, universities and TAFE colleges, commercial entities, organisations already receiving funds via Regional Organisation Grants or Regional Servicing Grants and unincorporated bodies.

Applicant information

No grant monies will be paid directly to an individual. The applicant body will be responsible for the acquittal of the grant and so will be responsible to forward any approved funding to individuals as deemed necessary.

At the completion of the project, the applicant body will need to complete the Acquittal documentation – Acquittal Statement and Key Results Schedule and forward to Sport and Recreation (WA) to demonstrate that the funds have been spent in accordance with the outlined Grant Agreement.

Level of funding available

Grants up to $5000 are available with organisations needing to demonstrate a significant contribution (up to 25%) towards the cost of the project or event and or in-kind contribution.

How to apply

  • Read the guidelines
  • Make contact with the local Sport and Recreation (WA) regional office to discuss which grants are suitable to your specific project idea
  • Complete the application form and submit to your nearest Sport and Recreation (WA) office
  • Applications are accepted throughout the year and must be lodged at least six weeks prior to the project or event start date. All supporting documentation is required with each application
  • Applications will be called for on a quarterly basis to encourage planning and application preparation and submission in a timely manner
  • Organisations can only apply once per year in any one category
  • Sport and Recreation (WA) will process the application and may seek clarification if deemed necessary before making recommendation
  • Notification of application outcome occurs within six weeks of receiving your final application.

Funding rounds timeline

Organisations can only apply once per year in any one category.

Assessment and notification

An assessment will be made to determine if the application is eligible by assessing it against the grant criteria. If approved, a Grant Agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation or association).

Ineligible venues

Not applicable.

Successful applicants

No grant monies will be paid directly to an individual. The applicant body will be responsible for the acquittal of the grant and so will be responsible to forward any approved funding to individuals as deemed necessary.

At the completion of the project, the applicant body will need to complete the Acquittal documentation – Acquittal Statement and Key Results Schedule and forward to the department to demonstrate that the funds have been spent in accordance with the outlined Grant Agreement. Failure to comply will jeopardise future payments from the department.

What happens when an application is submitted?

An assessment will be made to determine if the application is eligible by assessing it against the criteria. If approved, a grant agreement will be entered into which outlines the grant conditions and acquittal requirements. Once signed and returned, the grant will be paid directly to the applicant body (organisation/association).

Grant monies will not be paid directly to an individual. The applicant body will be responsible to forward any approved funding to individuals as deemed necessary and be responsible for the acquittal of the grant.

Do I need to provide evidence that I have achieved agreed outcomes?

At the completion of the project, the applicant body will need to complete the acquittal documentation – Acquittal Statement and Key Results Schedule and forward to Sport and Recreation (WA) to demonstrate that the funds have been spent in accordance with the outlined grant agreement.

Failure to comply in the above will jeopardise future payments from Sport and Recreation (WA).

For further information

To discuss your event, competition or sport development opportunity concept or to obtain assistance to complete your application, please contact your regional office or sport consultant.