Athlete Travel Subsidy Scheme guidelines

What is the Athlete Travel Subsidy?

The Athlete Travel Subsidy Scheme (ATSS) provides a funding subsidy to assist talented Western Australian athletes with out-of-pocket travel and accommodation costs to compete at regional, stateand national championships or events.

The intent of ATSS is to support athletes who have progressed into the talent development/high performance pathway of their chosen sport. Athletes must have undergone a selection process* endorsed by their respective Regional (RSA)/State (SSA)/National Sporting Organisation (NSO) to participate at an event/competition within their pathway* that is essential to be considered for selection to a higher level team/event.

*Refer to the assessment criteria section for detailed definitions of selection and pathway.

The ATSS is part of the State Government’s Supporting Community Sport Initiative, funded by the Royalties for Regions Program and the Department of Sport and Recreation.

Athlete eligibility

Applications can be submitted by individual athletes who must:

  • Be selected and competing in one of the four performance categories
  • Be attending a recognised event that is part of their sport’s State or National pathway
  • Be an Australian citizen or permanent resident
  • Be aged 13*–21 years at the commencement date of the event they are participating in
  • Permanently reside in Western Australia
  • Be a current registered member of a club or association that is affiliated with a SSA that is deemed eligible by the Department (refer Appendix 2 for a list of eligible SSAs).

*Note: 13 and under age group events/competitions are not eligible for support, even if an athlete has turned 13 years of age prior to the event/competition start date.

Note: regional athletes who attend school or university and are boarding in metropolitan Perth are classed as regional athletes but are ineligible to apply for Performance Category levels 4 and 5. Refer to the DSR website for clarification on metropolitan and regional boundaries. 

What will be funded?

A subsidy must be used to offset out-of-pocket travel and accommodation costs only associated with involvement in one of the performance categories. Funding will be for either retrospective or future travel occurring within the eligible dates for the event.

Funding is allocated against the applicant’s out-of-pocket amount and will not exceed the specified maximum funding limits. In cases where the number of applications exceeds the budget, eligible athletes will receive lower funding, and in extreme cases some eligible athletes may not receive any subsidy.

Note: out-of-pocket expenses refer to travel/accommodation costs less any other financial support e.g. Western Australian Institute of Sport (WAIS), Local Sporting Champions, local government grants, etc. 

What will not be funded?

A subsidy cannot be used to offset costs associated with the following:

  • Meals
  • Team uniforms
  • Sporting equipment
  • Medical/physiotherapy expenses unless the above costs are included within a contribution levy required to be paid by the athlete to a NSO/SSA/RSA
  • Travel to Country Week not forming part of a SSA formal selection process
  • Travel to school/university/touring team events
  • Travel to events where the athlete has chosen to represent WA or a region in an event they have qualified or nominated for and has not been selected by the NSO/SSA/RSA
  • Travel costs incurred by athletes competing in sports not deemed eligible by the Department
  • Travel costs incurred by athletes competing in State representation teams, talent squads and/or training squads not selected/endorsed by the NSO/SSA/RSA
  • Travel costs incurred by athletes competing at events/competitions which do not form part of, or contribute to, the recognised NSO/SSA pathway
  • Expenses for family members attending the event with the athlete.

Assessment criteria

Athletes who meet all points in the section above and are selected* to represent their region or Western Australia in SSA/NSO sanctioned state or national talent championships/events will be eligible to apply for funding.

* Selection refers to a process whereby clearly defined performance criteria are applied to select only the highest performing athletes onto a squad/team, within the athlete development pathway** controlled by the recognised SSA/NSO, and no element of chance is applied to that selection process. Where applicable, athletes must achieve advertised entry standards.

** The sport’s pathway is determined by those events and competitions that complement the progression of the athlete towards national representation with the recognised peak organisation for the sporting activity in Australia. It refers specifically to what is recognised by the SSA and the NSO as the milestone events that it is critical for athletes to participate in, in order to progress along that pathway.

Athletes must meet one of the four performance categories during the eligible start dates for the event to be eligible for a subsidy.

Performance categories

Only one application per athlete per sport per round will be considered for support. Athletes who have already received a subsidy, in the same sport, in the same financial year, will only be eligible for further subsidies at a different performance category.

Note: Performance Category 1 (member of a National team travelling to represent Australia at an international event) is no longer eligible for subsidy support.  The change is effective from 14 April 2016 and all subsequent rounds.

Performance categories
Category Performance level Level of support per athlete

2

Athlete as a member of an Australian squad travelling to participate in Australian squad training commitments, vying for selection into a national team.

Up to $1,000

Plus Regional Athlete Support for eligible athletes

3

Athlete as a member of a State team (or equivalent) travelling to represent Western Australia at national championships.

Up to $750

Plus Regional Athlete Support for eligible athletes

4

Athlete as a member of a WA State squad, WA Country Team or equivalent, travelling to compete in State squad training/competition commitments, vying for selection into a WA State team.

Regional Athlete Support for eligible athletes

5

Athlete selected through a formal selection process to represent their sport’s region, travelling to compete in a State championship/event vying for selection into a State squad or WA Country Team or equivalent.

Regional Athlete Support for eligible athletes

Note 1: Athletes competing at national championships as part of a State country, State metropolitan or region specific team e.g. North West or country specific teams will be assessed as Category 4 as they are representing a specific region and not the entire State.

Note 2: Athletes competing at national championships as part of a club team or as an individual are only eligible as a Category 3 if they are also ranked as a State level athlete by their SSA.

Note 3: Athletes competing as part of a WA School team are only eligible if school teams/competitions are recognised and integrated into their SSA’s pathway. Athletes should contact their SSA prior to submitting their application to confirm the status of the team.

Note 4: Where a RSA or SSA selects multiple teams in the same age group for the same event, only athletes in the highest ranked team are eligible. If equal teams are selected, then only those athletes ranked by the RSA/SSA as equivalent of the highest ranked team will be eligible. Regional athletes in State ‘B’ teams will be eligible for Category 4.

What is the application process?

  • Applicants should read and understand the application guidelines before commencing the application process.
  • Applicants should direct any initial queries to their local Department office, their SSA or via the travel subsidy enquiry email address.
  • Applications can only be made online during open application periods.
  • Applications must be submitted using the online application form available via the DSR website and all sections must be completed (refer Appendix 1 for all application information required). In submitting the application, the athlete makes a commitment to the Department to comply with the terms and conditions applicable to ATSS.
  • Athletes will be eligible to apply for funding more than once per financial year in the same sport, provided any subsequent application is not in the same performance category.
  • Payments are made to the nominated bank account stated within the application form, via Electronic Funds Transfer (EFT) after the round has closed and all applications have been assessed, validated by the SSA and processed.
  • All applications must be lodged with the Department by midnight on the published closing date. No late applications will be accepted.

How will applications be processed?

Statewide assessment

  • The Department will contact the SSA to validate that the information relating to the athlete’s performance level and travel costs is accurate, and to confirm the team/event is integrated into the recognised pathway for that sport.
  • The Department will assess applications based on the eligibility criteria and performance categories funding framework.
  • Subsidy amounts are subject to the number of eligible applications received and allocated budget per round. Minimum funding thresholds will be applied and be determined by the Department, below which no subsidy will be paid.
  • The assessment decision is final and no appeal regarding a decision will be entered into.

Notification

  • The assessment, notification and payment process will be completed within approximately eight (8) weeks of the closing date of each round.
  • Successful applicants will receive a letter from the Minister for Sport and Recreation, as well as a remittance email when the subsidy is deposited via electronic transfer.

Unsuccessful applicants will be notified via email. 

Regional Athlete Support Scheme

Athletes who permanently reside in a regional location as defined by the State Government’s regional boundaries and are required to travel to attend events as described in the performance categories may be eligible for additional support through the Regional Athlete Support Scheme:

Regional Athlete Support Scheme funding limits by region
Region Funding limit

Kimberley

Up to $800

Pilbara

Up to $800

Gascoyne

Up to $700

Goldfields

Up to $500

Mid West

Up to $500

Great Southern

Up to $500

Wheatbelt

$250

South West

$250

Peel

$150

Note: regional athletes boarding in Perth are not eligible for Regional Athlete Support.

Refer to the Department's information on regional boundaries.

Application periods

Applications must be submitted online by midnight on the advertised closing date. Late applications will not be accepted.

Application periods for each round will be open for five weeks. Funding will be for either retrospective or future travel occurring within the advertised eligible event dates for each round.

2015/2016

Funding rounds 2015/2016
Round Opening date Closing date Eligible start dates for the event

1

21 October 2015

20 November 2015

15 May 2015 – 15 December 2015

2

14 April 2016

13 May 2016

15 November 2015 to 15 June 2016

2016/2017

Funding rounds 2016/2017
Round Opening date Closing date Eligible start dates for the event

1

12 September 2016

14 October 2016

15 May 2016 to 15 December 2016

2

13 March 2017

14 April 2017

15 November 2016 to 15 June 2017


Assistance

For assistance, please contact your local DSR office.

Region

Phone

Email

Gascoyne

9941 0900

gascoyne@dsr.wa.gov.au

Goldfields

9022 5800

goldfields@dsr.wa.gov.au

Great Southern

9892 0100

greatsouthern@dsr.wa.gov.au

 

Kimberley

9195 5750

kimberley@dsr.wa.gov.au

Mid West

9956 2100

midwest@dsr.wa.gov.au

Peel

9550 3100

peel@dsr.wa.gov.au

Pilbara

9182 2100

pilbara@dsr.wa.gov.au

South West

9792 6900

southwest@dsr.wa.gov.au

Wheatbelt

9690 2400

wheatbelt@dsr.wa.gov.au

Metropolitan

9492 9700

travelsubsidy@dsr.wa.gov.au

Or use the DSR travel subsidy enquiry email address: travelsubsidy@dsr.wa.gov.au

Note: enquiries made via the email address will be responded to during office hours only.



Terms and conditions that apply to applications and funding 

Applicants must read and agree to the terms and conditions in the Athlete Travel Subsidy Scheme online application form before submitting an application.

Note: the Department reserves the right to randomly audit successful athletes as outlined in the terms and conditions.

Frequently asked questions

What is the application process?

  • Applications must be submitted using the online application form available via the DSR website and all sections must be completed.
  • Athletes will be eligible for funding once only per financial year in the same performance category.
  • There will be two funding rounds allowing for athletes to apply for either retrospective or future travel and accommodation costs occurring within the eligible dates for the event.
  • Applications must be lodged online by the required lodgement time and date.
  • Applications that do not meet the required lodgement deadline for a particular round will not be considered.
  • All applications must be validated by the relevant SSA.

Is there an age limit for applicants?

Yes. Athletes must be aged between 13 and 21 years of age at the commencement date of the event. Note: athletes selected for 13 and under age group events are not eligible.

The ATSS age limits align with the Department’s and the Australian Sports Commission position on junior sport: that sport involvement of children aged under 13 are best focused on participation, the progression of fundamental skills and developing a commitment to lifelong participation in physical activity.

Are athletes selected in National teams eligible for a subsidy?

Unfortunately, no. The Guidelines have recently changed as the DSR position is that funding of national representation is the responsibility of the NSO

Can an athlete who is attending two different events in the same sport within the eligible event dates submit more than one application in the same application period?

No. Only one application per athlete per sport per round will be considered for support.

Can an athlete qualify for a subsidy in different sports in the same round/year?

Yes. Athletes who meet the criteria are eligible for a subsidy in different sports in the same round/financial year.

If an athlete is at boarding school in Perth but returns to their home in a regional area on the weekends and/or school holidays, are they eligible for a subsidy?

Yes, as long as they are eligible against Performance Category level 2 or 3 (the athlete will be classed as regional however they will not be eligible for the additional Regional Athlete Support).

Are athletes who have been selected in State country/metropolitan teams eligible for a subsidy?

Athletes must be selected in a bonafide State Team to meet Performance Category level 3. Athletes competing at national championships as part of a bonafide State country/metropolitan or region specific team e.g. North West or country specific teams will be assessed as Category level 4 as they are representing a specific region and not the entire state.

Is an athlete who is selected to represent their club in a team or as an individual at a sanctioned national championship event or state championship event or tournament eligible to apply?

Yes. The success of the application will be determined once the application is assessed against the Performance Category levels and the relevant SSA consulted as to the athlete’s performance level/national ranking in that sport’s high performance pathway.

Are athletes who have been selected in State School Teams eligible for a subsidy?

Athletes must be selected in a bonafide state team to meet Performance Category 3. Athletes selected in a State School Team that is endorsed by the SSA and forms part of the SSA’s athlete development pathway may be eligible for a subsidy.

Are athletes who have been selected in a club/representative touring team that will travel overseas or interstate to compete against another country or states eligible for a subsidy?

Unfortunately, no. Touring teams are not considered part of the performance pathway and are not eligible under this subsidy scheme.

Are athletes who have been selected in Australian squads who have to travel to national selection training/camps eligible for a subsidy?

Yes, providing they are attending an event (not a national championships) vying for selection into the Australian team.

If an athlete already receives support from other organisations (e.g. Australian Sports Commission, SSA, WAIS, South West Academy of Sport, Mid West Academy of Sport, local government, etc.), are they eligible for a subsidy?

Yes. If there is no surplus income against the out-of-pocket travel and accommodation costs.

Is an athlete eligible for a subsidy if they attend a boarding school in another regional area from where they live?

Yes. An athlete attending a boarding school in another regional area from where they live will be eligible for a subsidy. However, Regional Athlete Support will be based on the location of the boarding school.

Do I need to submit receipts for out-of-pocket expenses?

No. Athletes do not need to submit receipts, however the Department reserves the right to randomly audit successful applicants so you should ensure you keep a record of the costs associated with the event/competition you are participating in. 

Appendix 1

Information required to complete the online application.

Event details

  • Event name (the full official event name in the format: Year / National or State / Age / Sport / Championship or Tournament e.g. 2014 National Under 15 Hockey Championships)
  • Team/squad name (the full official team name in the format: Year / Australian or WA or Region / Age / Sport / Team or Individual / e.g. 2014 WA Under 15 Hockey Team)
  • Event start date
  • Event town/suburb
  • Event state
  • Event country
  • Australian citizen/permanent resident
  • Sporting activity (refer Appendix 2)
  • Name of your State Sporting Association (refer Appendix 2)
  • Performance level category
  • Out-of-pocket travel and accommodation only costs.

Athlete details

  • Name
  • Gender
  • Date of birth
  • Parent/guardian consent (if under 18 years)
  • Parent/guardian details (if applicable):
    • Name
    • Home and/or mobile phone
    • Email address
  • Your local government
  • Residential address
  • Postal address (if different to residential)
  • Home and/or mobile phone
  • Email address.

Other

  • School/university you are currently attending, and the region (if applicable)
  • Name of your club, and the region (that you are a registered member of)
  • Bank account details (for subsidy payment if you are successful)
  • BSB number
  • Account number
  • Account name.

Media permission

  • Agree/decline permission to share contact details with local media for promotional stories.

Terms and conditions

  • Must meet and agree to all.

Appendix 2

Eligible sports and the relevant State Sporting Associations.

Eligible sports
Sport activity State Sporting Association

Archery

Archery Western Australia

Athletics

Athletics Western Australia

Axemen

Axemen’s Council of Western Australia Inc

Badminton

Badminton Association of Western Australia Inc

Baseball

Baseball WA Ltd

Basketball

Western Australian Basketball Federation

Billiards and Snooker

Billiards and Snooker Association of WA Inc

Bocce

Federation Sport Bocce of WA Inc

Boxing

Boxing WA Inc

Bowhunters Australian Bowhunters Association Inc 

Calisthenics

Calisthenics Association of WA Inc

Canoeing

Canoeing Western Australia Inc

Cricket

Western Australian Cricket Association Inc

Croquet

Croquet West

Cycling – Road and Track

CycleSport WA

Cycling – BMX

BMX Sports Western Australia Inc

Cycling – Mountain Bike

Western Australian Mountain Bike Association

Dancesport

DanceSport Australia Ltd

Darts

Darts Western Australia Inc

Diving

Western Australian Diving Association Inc

Dragon Boat

Dragon Boating WA Inc

Equestrian

Equestrian Western Australia Incorporated

Fencing

Western Australia Fencing Association

Floorball

Floorball Association of Western Australia

Flying Disc

Western Australian Flying Disc Association

Football – Australian Rules

West Australian Football Commission Inc

Football – Soccer

Football West Limited

Gaelic Football / Athletics Gaelic Athletic Association of WA Inc

Gliding

West Australian Gliding Association Inc

Goalball

Goalball WA Inc

Golf

Golf Western Australia Inc

Gridiron

Gridiron West

Gymnastics

Gymnastics Western Australia

Handball

Handball West

Hang Gliding

Hang Gliding Association of WA

Hockey

Hockey WA

Ice Hockey

Western Australian Ice Hockey Association Inc

Ice Skating

Western Australian Ice Skating Association Inc

Ice Sports (Olympic)

Luge Australia

Ice Sports (Olympic) Sliding Sports Australia

Judo

Judo Western Australia Inc

Karate

Australian Karate Federation WA Inc

Karting

Australian Karting Association WA Inc

Kung Fu

Kung Fu Wushu Western Australia

Lacrosse

Lacrosse WA Inc

Lawn Bowls

Bowls WA

Life Saving – Royal

Royal Life Saving Society WA

Life Saving – Surf

Surf Life Saving Western Australia Inc

Marching

Marching WA (Drilldance WA)

Modern Pentathlon

Western Australian Modern Pentathlon 

Motor Sport

Confederation of Australian Motor Sport Ltd WA

Motorcycling

Motorcycling Australia WA Inc

Netball

Netball WA Inc

Orienteering

Orienteering Association of Western Australia

Parachuting

West Australian State Parachute Council Inc

Polo

WA Polo Association Inc

Polocrosse

Polocrosse Association of WA

Pony Club

Pony Club Association of Western Australia Inc

Pool (Eight Ball) West Australian Eight Ball Federation Inc

Power Boating

WA Council of the Australian Power Boat Association

Rogaining

Western Australian Rogaining Association Inc

Roller Sports

Rollersports Association of WA Inc (Skate WA)

Rowing

Rowing WA

Rugby League

Western Australian Rugby League Ltd

Rugby Union

Western Australian Rugby Union Inc

Shooting (Clay Target)

Western Australian Clay Target Association Inc

Shooting (Field and Game)

Western Australian Field and Game Association Inc

Shooting (Pistol)

West Australian Pistol Association Inc

Shooting (Practical Shooting)

International Practical Shooting Confederation WA Inc

Shooting (Rifle)

West Australian Rifle Association Inc

Shooting (Rifle) WA Shooting Association

Shooting (Small Bore Rifle)

West Australian Small Bore Rifle Association Inc

Shooting (Sporting)

Sporting Shooters Association of Australia WA Inc

Snow Sports

Ski and Snowboard Australia

Softball

Softball Western Australia

Speedway

Western Australian Speedway Commission

Squash

WA Squash

Surfing

Surfing Western Australia

Swimming

Western Australian Swimming Association Inc

Swimming (Synchronised)

Synchro WA

Table Tennis

Western Australian Table Tennis Association Inc

Tae Kwon Do

Sports Taekwondo Western Australia

Tennis

Tennis West

Tenpin Bowling

Tenpin Bowling Association of Western Australia Inc

Touch

Touch Football Australia Incorporated

Triathlon

Triathlon WA

Underwater (Hockey)

Australian Underwater Federation

Volleyball

WA Volleyball Association Inc

Water Polo

Western Australian Water Polo Inc

Water Skiing

Western Australian Water Ski Association Inc

Wave Skiing

Western Australian Wave Ski Association Inc

Weightlifting

Weightlifting Western Australia Inc

Wheelchair Basketball

Wheelchair Sports WA Association Inc

Wheelchair Rugby

Wheelchair Sports WA Association Inc

Wrestling

Wrestling Western Australia

Yachting

Yachting Western Australia Inc