Community participation funding

Funding initiatives that target low participation groups including Culturally and Linguistically Diverse (CaLD), Aboriginal communities and people with a disability.

The funding is open year-round and grants are limited to $1000–$5000. Projects need to increase participation in sport and active recreation or develop the skills of the people involved in your organisation or local community.

Guidelines

Funding snapshot

Application Form

Please contact the Community Participation Funding Project Officer to discuss your project first.

Community Participation Funding (CPF) is available for initiatives from $1000 to $5000 that aim to increase the involvement of low participation groups in sport and active recreation. The low participation groups targeted through this scheme include culturally and linguistically diverse (CaLD) groups, Aboriginal communities, people with disability, disengaged youth, seniors etc.

If your project will be based in the regions, please discuss your ideas with your local Department of Sport and Recreation (DSR) regional office first to determine which regional grants are most appropriate for your project).

Key objectives

The project must target either participation and/or people development outcomes:

Participation

  • Increase the physical activity levels of low participation target groups; and/or
  • Provide opportunities for participation at all levels through sport and active recreation programs, competitions and events.

People development

  • Provide opportunities to improve the skills of the community group or volunteers of an organisation that is targeting low participation groups; and/or
  • Improve the skills and capabilities of the sport and active-recreation sector through education and training programs.

Who can apply?

  • Not-for-profit community organisations involved in the conduct of sport or physically active recreation.
  • Other not-for-profit community organisations.
  • Regional local governments (in the absence of an eligible sport or recreation organisation).
  • State Sporting Associations/Industry Peak Bodies eligible for and receiving funding from, DSR’s Organisational Sustainability Funding (OSP) program. For those not receiving OSP funding this will be assessed by DSR on a case by case basis.
  • Sport and recreation community organisations/clubs

What can funding be used for?

  • Running of programs (payment of staff/coaches will not be considered when program activities fall within their normal duties/core business).
  • Coaching clinics.
  • Volunteer training.
  • Coordinators.
  • Accredited coaching courses.
  • Accredited referee/umpire courses.
  • Working With Children Checks for volunteers involved in the program.

What you must have to be eligible to apply

  • Be incorporated under the Associations Incorporation Act 2015 (Western Australia).
  • Have an Australian Business Number (ABN).
  • Have acquitted all previous DSR grants prior to the application being submitted, unless the grant is still current.
  • No retrospective funding will be eligible.

What will not be considered for funding

  • Construction of sport or recreation facilities.
  • Projects undertaken outside of Western Australia.
  • Additional funds/recurring funds for a project already funded by a DSR grant program.
  • Prize money/trophies.
  • Merchandise (e.g. clothing, water bottles, mugs, key rings, etc.).
  • One off camps and events – regular activities over a period of time are required.
  • Individual membership fees.
  • Catering costs.

Application lodgement dates

  • This scheme is open all-year round, however applicants must submit their application at least six weeks before the project start date.
  • Applications received between May and July each year will be accepted, however they may take longer to process, due to end of financial year requirements – please consider this when setting the project start date.

What is the application process?

  1. Read the guidelines for Community Participation Funding and make sure that budget items are eligible.
  2. For projects in the metropolitan area, please email or call our Community Participation Project Officer to discuss your project idea further. For projects in the regions, please contact a local DSR regional office (see last page for regional office contact details) to determine which regional grants are more appropriate for your project.
  3. Complete and submit the finalised application to the closest DSR office. All regional applications need to be submitted to the closest regional DSR office.
  4. DSR will process the application and may seek clarification, if deemed necessary, before making a recommendation.
  5. After a project has been completed, organisations will be required to submit an acquittal form which includes completing accurate income and expenditure details, and a brief description of project achievements.

How many times can I apply?

Organisations and their project partners can only apply for a project once, but can target new categories/new target groups/new location; as long as the application can demonstrate that previous applications could not meet the requirements of the new category/new target group/new location. The limit of this is two applications – exceptions may be considered by DSR on a case by case basis.

How will my application be assessed?

Eligible applications will be assessed against the following criteria:

  • An officer at the Department was contacted to discuss the project.
  • The organisation is encouraged to have public liability insurance.
  • The organisation is incorporated, has an Australian Business Number (ABN), and a bank account name that corresponds with the incorporation certificate and ABN details.
  • The project targets low participation groups.
  • The project will increase participation and/or the skill development of the target group, in a sport or recreation.
  • The organisation demonstrates its capacity to deliver the outcomes of the project.
  • The project will be undertaken within specified timeframes as negotiated.
  • Priority will be given to projects that can demonstrate program sustainability.
  • The organisation is compliant with the Working With Children (Criminal Record) Checking Act 2004.

What if my organisation is GST registered?

  • If your organisation’s ABN is registered for GST, the grant will be 'grossed up' by 10% of the grant amount.
  • If your organisation’s ABN is not registered for GST, no GST will be allocated to your grant.

Freedom of information

  • DSR will adhere to the provisions of the Freedom of Information Act 1992 in relation to requests for information originating in DSR.
  • Information not originating in DSR, but provided to DSR will not be released without prior consultation or permission given by the relevant organisation.

Privacy act

  • All information provided to DSR and gathered during the grant assessment process will be stored on a database that will only be accessed by authorised Departmental personnel.
  • The database is subject to privacy restrictions in accordance with the Privacy Act 1998 (Commonwealth) and the Freedom of Information Act 1992.

DSR Acknowledgement

  • Successful programs will be required to acknowledge DSR. Further details will be provided to successful applicants..

Additional information to consider

  • Any program targeting school-aged children must occur outside of school hours, however:
    • If the program is required to take place during school hours (due to extenuating circumstances), written support from the school must be provided by the Principal / Deputy Principal;
    • The Sporting Schools project must be explored first; and
    • The grant applicant must still meet the general eligibility criteria for this grant.
  • Projects should address DSR’s Strategic Plan and Position Statement for ‘inclusion’ – please discuss this further with DSR.
  • Your organisation will create a safe environment for children and young people; this includes complying with the Working with Children Check (Criminal Record Checking) Act 2004. For more information about creating a safe environment, visit the Safe Clubs 4 Kids page.
  • Projects that target the same participants and/or location will not be supported.
  • No more than 10% of the total funding request may be allocated to administration costs.
  • No more than $500 may be allocated to promotion and/or advertising costs. This may include website or booklet productions, if incidental to the program.
  • This grant can assist with preparing organisations, so they are eligible for the National Disability Insurance Scheme’s individualised funding model (individuals’ membership costs will remain ineligible for this grant).
  • Applications must justify the need for the project, and provide a clear plan for how participants will remain physically active after the grant support concludes.
  • Individuals’ affiliation costs for State Sporting Associations cannot be covered, unless it is essential for the project to occur.
  • Budget must include more than one overarching item and detail rate per hour/person where possible.
  • Applicants must demonstrate how accreditation courses will benefit the low participation group’s participation levels, and meet at least one of these criteria:
    • Delivered by a Registered Training Organisation (RTO).
    • Nationally accredited courses from Peak Bodies or National Sporting Organisations.
    • Supported by a State Sporting Association.
    • Course recognised, or delivered, by the Department of Sport and Recreation.
    • Australian Sports Commission courses.
    • Delivered by vocational education trainers.
    • Nationally recognised by Your Future Now.

Travel to sport or recreation events/meetings/programs (regional applicants only)

  • Regional applicants may be eligible to allocate up to $1500 to cover travel and accommodation costs for service providers based in Perth (not to be used for program participants or local volunteers/project coordinator involved with program).
  • Transport of participants to programs or events is not eligible for funding, except if regional applicants can demonstrate extenuating circumstances and clearly outline how it is essential for the project to occur.

Please note: This is an allocation within the $5000 limit and considered on a case-by-case basis.

More information

To discuss your project concept, or to obtain help to complete your application please contact:

Community Participation Funding Project Officer
Telephone 08 9492 9700
Email the Community Participation Funding Project Officer

For regional projects, please contact your regional office to discuss which grants are appropriate to your project