Information for camp leaders and supervisors
What is your role on camp programs?
All clients with participants under the age of 18 years MUST supply appropriate adult supervision at each program site. Bickley Camp staff members will supervise the participants while participating in DSR facilitated programs and minimise the risk of injury to them wherever possible.
Group supervisors are required to take responsibility for the monitoring of the group and individuals’ behaviour, and enforce disciplinary actions as required. DSR staff members have the right to discipline or remove participants from a program either temporarily or permanently if they are deemed a risk to themselves or others in the group.
We encourage teachers and adults to participate in all programs to build a strong rapport with the group, provide duty of care, assess where appropriate and enjoy the experience for themselves.
Creating a positive experiential environment
We expect group leaders to ensure the following:
- Students are on time and prepared adequately for the specific program.
- Students are encouraged through a positive, non-intimidatory approach to the program.
- They themselves participate in the activities, however be aware if the program requires problem solving or decision making, group leaders should refrain from providing too much support to avoid impeding the skill being demonstrated.
There may be occasions where teachers and adults are asked to help facilitate certain aspects of a program. The instructor will discuss this responsibility with the group leader prior to the commencement of the program.
What is your role outside of camp programs?
It is recommended that a supervision roster is developed to supervise free time, meals and other activities. It is also recommended room checks are done after ‘lights out’ to ensure students are asleep.
It is encouraged that all staff are briefed about their roles and responsibilities prior to coming to camp.
Camp organiser (group leader) – what to bring to camp
As well as including the items on the participants gear list, the group leader should also pack:
- Alarm clock
- First aid kit
- Day backpack
- Client information pack
- Relevant paperwork including student medical forms, emergency response document
What to leave at home
- Chewing gum
- Spray aerosol cans (use roll-on deodorant and insect repellents)
- Expensive jewellery, electronic devices and cameras
- Mobile phones (parents can contact the camp or the group leader in an emergency)
- High heeled shoes
The majority of client groups will receive a client briefing upon arriving at camp. Groups arriving on weekends or late at night may not receive this briefing.
It is essential for groups arriving during these times to have a camp leader attend the camp prior to the group arriving to discuss the camp rules, cleaning requirements, risk management and emergency response protocols and other important information.
Bickley Camp is a beautiful place, you can help protect it by:
- Ensuring all rubbish is placed in the appropriate bins located throughout the campsite.
- Respecting and caring for plants and animals.
- Swimming in the reservoir only as directed by the Bickley Camp management.
- Lighting fires only in designated campfire/ cooking areas in accordance with fire restrictions.
The boundaries of the camp are shown on the map.
Eating and drinking in dorms
The consumption and storage of food and drinks in dormitories can attract unwanted guests and cause damage to camp property. We ask clients not to eat or drink within all dormitory areas.
Mattresses are not to be removed from their location without camp management approval.
Water fountains are located in the Kookaburra campsite area at the main entrance to the meeting room, rear of the kitchen and on the northern verandas of the dormitories.
A water fountain is located next to the washing up area in the Billabong campsite area.
A number of bins are located throughout the Bickley Camp. Bins that are green or blue in colour are for non-recyclable materials. Bins that have a yellow lid or are yellow in colour are for recyclable materials. It would be much appreciated if the correct waste materials are placed in the correct bins and bulky items are flattened or broken down before placing them in the bin.
The Kookaburra dormitory doors are not to be locked and groups are not provided with keys to lock these doors. It is vital that occupants of the dormitories who are likely to be disoriented can escape from the dormitories easily in an emergency situation to protect their life and the lives of others. The meeting room and leaders huts can be locked to secure valuables. There are two lockable cleaning/storage rooms in the Kookaburra dormitories.
It is highly recommended that enclosed and secure footwear be worn at all times when outdoors. Secure and enclosed footwear is required for all DSR facilitated programs, including aquatic programs.
Damages and breakages should be reported to the group supervisors and Bickley Camp staff as soon as possible. This will allow for repairs or replacements to be organised and address any safety concerns.
Damages and breakages will be assessed on a case-by-case basis. The circumstances that led to the damage/breakage occurring will be taken into account when determining liability and cost recovery.
The group supervisors are responsible for the creation of duty rosters for the students and themselves. Camp duties may vary depending on whether the group chooses to self-cater or use our camp caterers. Duties may include cleaning the dining room after meals, the dormitories, meeting room and the camp grounds.
The Kookaburra dining room is supplied with sufficient rectangular trestle tables and chairs to cater for the capacity of the area. Groups can set up the tables and chairs in a configuration to suit their needs and group size.
Bickley Camp is located in the Bickley Valley catchment area and has numerous species of flora and fauna within and outside the camp boundaries. Wildlife that lives in the Bickley Reservoir is protected and is not to be removed under any circumstances. The feeding or removal of wildlife including wildflowers is prohibited.
Parents and guests
Going on a school camp is exciting for most children but can be terrifying for others. It is important that parents talk with their children prior to them going on camp to discuss any concerns they may have: such as missing home; sharing with others; or fear of participating in a certain program.
Parents/guardians should reassure the child that they are in good hands and that the school and DSR staff will take good care of them. Remember to also discuss what they are looking forward to or are most excited about attending camp. Talking with your child on a number of occasions prior to them attending camp will help prepare them for the camp experience.
Children who have had a sleep over at family member’s or friend’s house prior to camp are generally less likely to be homesick while on camp.
Participants – what to bring
Personal gear list
When staying at Bickley Camp, the following items are required by each guest:
Sleeping bag or blankets and sheets.
- Pillow slip
- Shorts and t-shirts
- Warm clothing – jumpers, track pants
- Swimming attire
- Two towels (shower and swimming)
- Two pairs of enclosed and secure footwear (one for water activities)
- Thongs (shower, inside buildings)
- Hat, sunscreen and sunglasses
- Water bottle
- Personal medications – e.g. diabetes, ventolin, epipen.
What to leave at home
- Chewing gum.
- Spray aerosol cans (use roll-on deodorant and insect repellents).
- Expensive jewellery, electronic devices and cameras.
- Mobile phones (parents can contact the camp or the group leader in an emergency).
- High heeled shoes.
Medical conditions and medications
It is important that the group supervisors and DSR staff have ready access to relevant medical information to be able to respond appropriately to an emergency situation and prevent further injury. Medications should be stored appropriately and located within close proximity to the person to whom the medication belongs.
Bickley Camp provides traditional camp-style accommodation. The Kookaburra dormitories do not have heating and cooling and we request that you do not bring heating or cooling items on camp. The camp has a limited power capacity and can be overloaded by additional high power consumption items. Please ensure you bring plenty of warm clothing and bedding during the cooler months and loose and light clothing and bedding in the summer months.